HR Teams · Industry Vertical Optitrade Tech AI

Your HR team spends 60% of their time answering the same 10 questions.

We automated the answers — and everything else that keeps HR from doing work that actually matters. PTO requests, policy lookups, onboarding, offboarding, and manager approvals. All handled.

60%
Of HR time spent on repetitive admin tasks
3.5h
Saved per HR employee per day with automation
$38K
Average annual cost of manual HR admin per 100 employees
2 wks
From onboarding call to first agent live
The four problems

Where HR time disappears — every week.

These aren't edge cases. They're the same recurring tasks eating your HR team's calendar — leaving no time for hiring, culture, or strategy.

📩
PTO requests flooding Slack and email
~15 requests/day per 200 employees

Employees ask the same questions — balance, policy, blackout dates. HR answers manually, one message at a time, all day.

🚀
Onboarding taking 2–3 weeks of manual work
$4,000+ per mis-handled onboarding

IT, facilities, payroll, legal — each team needs nudging. Emails get missed. Equipment arrives late. New hires start confused.

⏳
Manager approvals creating bottlenecks
Avg. 3-day delay per approval

PTO requests sit in inboxes. Managers forget to respond. Employees escalate to HR, who chases the manager. Repeat.

🔐
Offboarding errors leaving security gaps
58% of companies report access left active

Departing employees retain system access. Equipment goes unreturned. Exit interviews get skipped. Compliance exposure grows.

The four agents

One agent per problem. Secure, multi-tenant, always on.

Each agent connects to your existing HRIS and communication tools. Per-company data isolation built in. We configure and manage everything.

— 02

Onboarding Orchestration Agent

✓ Solves: slow onboarding

Triggers cross-department workflows the moment a hire is confirmed — IT provisioning, welcome emails, benefits enrollment, equipment requests, and day-one scheduling. All coordinated automatically.

— 03

Manager Approval Agent

✓ Solves: approval delays

Routes PTO requests directly to managers via Slack with Approve/Deny buttons. Escalates after 24 hours of no response. Handles requests over 5 days with a human-in-the-loop review step.

— 04

Offboarding Agent

✓ Solves: offboarding gaps

Triggers access revocation across all systems the day an employee's departure is confirmed, coordinates equipment return, sends exit survey, and generates a compliance checklist for HR records.

Build roadmap

What's live, what's next.

We're actively building — beta clients get early access to each capability as it ships.

✓ Live

PTO Balance & Policy Search

RAG-powered policy answers and balance queries via Supabase. Instant, accurate, always available.

→ Next

Security & Multi-Tenant Guardrails

RLS, RBAC, per-company data isolation, and sensitive topic routing built in before submission goes live.

Later

PTO Submission & Manager Approvals

End-to-end request flow with Slack Approve/Deny buttons and HITL escalation for requests over 5 days.

Later

Onboarding & Offboarding Orchestration

Cross-department workflows, welcome emails, access provisioning and revocation on a single trigger.

How it works

First agent live within 2 weeks.

No new software for your team to learn. We connect to what you already use and manage everything ongoing.

Brief

30-minute call

We map your HR workflows, headcount, approval chains, and the tools your team runs on. No technical knowledge needed.

BambooHR Workday ADP Rippling Gusto
Build

We configure your agents

We connect to your HRIS, upload your policy docs, wire up Slack for approvals, and configure per-company data isolation. First agent live within 2 weeks of your call.

Manage

We keep everything running

Managed hosting, monitoring, and policy doc updates included. Monthly report shows time saved, requests handled, and approvals completed.

The math

What manual HR admin is costing you.

Based on a 200-employee company with a 3-person HR team. We'll model your actual numbers on the call.

HR admin cost model · 200-employee company
HR admin questions per day~15
Avg. time per question (manual)15 min
HR time on admin per day3.75 hrs
Working days per year250
HR hourly cost (loaded)$38 / hr
Annual admin cost$35,625
Onboarding errors (est. 4/yr × $4K)$16,000
Estimated annual cost of manual HR ops $51,000+
Estimates based on SHRM and industry benchmarks. Your numbers may vary.
Who this is for

Built for the right fit.

Good fit
  • ✅Companies where HR admin is outpacing your team's bandwidth
  • ✅HR teams of 1–5 people managing high admin volume
  • ✅Companies using BambooHR, Workday, ADP, Rippling, or Gusto
  • ✅Organizations using Slack for internal communication
  • ✅Multi-location or multi-entity businesses needing data isolation
"

Our HR team went from spending half their day answering PTO questions to not answering them at all. The agent handles everything — they didn't have to change how they work.

HR Director · SaaS company, Austin TX · 180 employees
Currently onboarding beta HR clients. Book a call to be among the first teams running these agents — and lock in the beta rate before we open to the waitlist.
Book a free call

Free your HR team from admin — starting this week.

A 30-minute call. We'll map your HR workflows, show you the agents live, and tell you exactly what we'd build for your team.